February 2019                                                      

Greetings! Once again, we’ll take to the streets of Downtown Portsmouth with the 42nd Annual Market Square Day Festival & 10K Road Race on Saturday, June 8th (9am - 4pm).

Pro Portsmouth gives people the rare opportunity to sample what Portsmouth, the Seacoast, and the region offer in one event, one day, and one location. The goal is to encourage the presence of not only the arts community, but independent businesses—both locally owned and operated. We hope you will support and appreciate our efforts towards showcasing what Portsmouth and the Seacoast area has to offer.

NEW FOR 2019:  The Booth Application is online! Filing an online application gives you the option of paying by credit card (there is a 3.5% processing fee) OR check.

All applications are reviewed for approval, so your credit card won't be charged/check won't be deposited unless/until we approve/accept your application.

Please follow all instructions, complete the application/rules & regulations, attach all necessary photos, documents, etc.

If you do not want to file an application online, we will forward a paper form to you; payment is by check only; contact us at info@proportsmouth.org 

PLEASE NOTE: Market Square Day celebrates Portsmouth and the Seacoast, so priority is given to Portsmouth and Seacoast participants. In addition, Pro Portsmouth, Inc. reserves the right to limit the overall number of vendors participating in the Festival, or to reduce numbers in a category, particularly if there is an overabundance of vendors in any one category (i.e. food, t-shirts, non-profits, etc.). An application must be complete (including insurance paper work) before it will be considered. Applicants filing late or without required documents, payment run the risk of being denied booth space, and being charged additional fees. We strongly recommend completing/sending in your application as soon as possible. While the early application deadline is Friday May 10th, applications submitted after this date will be considered until we’ve reached capacity (approx. 150 Booth Spaces), which will be noted on our website. Applications received after May 10th are subject to late fees.

ALL APPLICANTS: All participants are required to set up their Booth Space with a 10’x 10’ tent. Tents need to be “weighted” to avoid issues with wind or rain.

FOOD VENDORS: Those selling or sampling food items must apply for a Temporary Permit through Pro Portsmouth upon approval of your application. DO NOT SUBMIT PAPERWORK TO THE CITY OF PORTSMOUTH AS IT WILL DELAY THE PROCESS.

ALL VENDORS – NON PROFITS/FOR PROFITS: Based on feedback from the Community, local merchants, and visitors to the area, we ask you to keep in mind that Market Square Day is a Festival, not a trade show, which means that booths should have more than pamphlets/information alone. With respect to you and the work you do, we strongly encourage you to get “creative” with your booth space – host an activity, game, etc. – have fun! When approving applications, we will look carefully at booth activity/content and take into account who is embracing the idea of “Festival” as the spirit of the day.

If your booth application is approved, we confirm that information via email. You will also receive a packet of information regarding booth placement, as well as lots of other details that hopefully will assist you in having a terrific day (regular mail) in May. NOTE: PLEASE MAKE SURE THAT YOU NOTE YOUR MAILING ADDRESS (as of 5/2019) ON THE APPLICATION.

All booth applicants must provide Pro Portsmouth with a Certificate of Insurance for public liability. This is proof of your business insurance and that it will in fact protect you, your booth/space, and anyone/anything related to or coming into contact with your booth’s operation. Coverage of $1,000,000.00 is required. The Certificate must state that Pro Portsmouth, Inc. is an additionally insured party and it must include the date of Saturday, June 8, 2019. You are solely responsible for securing this insurance through an agent.

Special Insurance Policy: In order to encourage craftspeople and new, small businesses (i.e. those without storefronts) to have booths, we will have a special one-day policy in place for those who qualify. Please note that we are unable to cover any food vendors or non-profit organizations with this policy. Contact us at 603-433-4398 Ext. 3 to discuss your qualifications for the one-day policy. Cost of the policy will be finalized in late March when our policy renews.

Should you have any questions, please contact bmassar@proportsmouth.org or (603) 433-4398 Ext. 3. Mark your calendars – Saturday, June 8th.


CLICK ON THE IMAGE ABOVE FOR THE
ONLINE APPLICATION.

Support Pro Portsmouth

Special Thanks to:


2019 Presenting Program Sponsor

 

      

 

  
MSD10K Title Sponsors


    


                        
Savvy SoftwareHarbour Light Strategic Marketing